For UK security companies — and the firms that supply them

Run your entire security company from one place.

RostrUp is a complete software system in two halves: a web app for your office and a mobile app for every guard. Rotas, live tracking, patrols, incident reports, timesheets, payroll, invoices and compliance — one system, everything talking to everything else.

The office Web dashboard Any computer, nothing to install. Plan the week, watch the night, pay and bill from it.
Every guard iPhone & Android app Their shifts, clock in and out, patrols, incident reports and their ID card.

Below: one night at one site, followed end to end — booked in the office, worked on a phone, paid and billed from the same record. Every screen is the live product.

150 m
Default geofence. Every check-in is stamped with distance from the site centre.
60 min
Lone-worker check calls, with a grace window and automatic escalation to the office.
0
Guards with lapsed vetting who can be booked — or who can clock on if it lapses on shift.
1
Record from booking a shift to invoicing it, so paid hours and billed hours cannot drift apart.
£119
A month to start, excluding VAT. 30% off before 21 Aug 2026.
The RostrUp rota: a week grid of guards against days, each shift showing time, site, hours and cost, with a red banner warning that three guards cannot be scheduled.
Rota · week of 3 August · Sentinel Security · real screen, real data

What a night costs you now

The work is not the guarding. It is proving the guarding happened.

Every security business already knows who it booked. What it does not know, until somebody asks at the worst possible moment, is who actually turned up, when, where they stood, what they walked, and whether the licence in their wallet was still valid.

19:45

The ring-round

A supervisor phones six guards to confirm they are on their way. Nobody records the calls. At 20:30 one site is unmanned and nobody knows for another hour.

02:00

The paper patrol book

Signed in biro, kept in a drawer at the site, and read for the first time nine months later when a client's insurer asks whether the loading bay was checked that night.

03:20

The WhatsApp group

Your only record of an incident is a message in a group chat on a personal phone, next to a photo of somebody's dinner. It is not searchable, not retained, and not yours.

Friday

The three-times typing

Attendance is copied into a hours spreadsheet, the spreadsheet is copied into payroll, and payroll is copied again into the client invoice. Three chances to lose money, and a day of somebody's week gone every week.

Tuesday

The licence nobody watched

An SIA licence expired on Tuesday. The guard worked Wednesday, Thursday and Friday. You find out when the client's audit does — and every hour they worked is now unbillable and indefensible.

One shift, end to end

Follow a single night from the booking to the invoice.

Nothing below is a mock-up. It is one shift at Riverside House for Meridian Properties, run through RostrUp while this document was being written — booked in the office, worked on a phone, and paid and billed from the same record.

The rota costs itself as you build it

Every shift on the board carries its hours and its cost while you are still moving it. You are not scheduling first and finding out what it cost on Friday — the week prices itself as you fill it, including weekend and night bands.

The red banner is the point. Three guards cannot be scheduled at all, because their vetting has lapsed or their onboarding is unfinished. They are not a warning you can click past — they are blocked from the board.
Weekly rota grid showing guards down the side and days across the top, each shift block showing start and end time, site, hours and cost.
Rota · plan, cost and publish

Approved Contractor Scheme

How we help you stay ACS compliant.

The ACS standard is 7 criteria, 33 sub-criteria and 78 indicators, assessed at company level and renewed every three years with annual surveillance in between. Assessors do not read your marketing — they ask for duty rotas, client site lists, staff lists, payroll records and screening files. Two things decide how that visit goes, and RostrUp is built around both.

One

The evidence, already in one place

Everything an assessor samples is a by-product of running the night, not a report somebody compiles afterwards.

  • Deployment records — the duty rota, and geofenced check-in and check-out with the distance from site on every one.
  • Proof of service — ordered patrol scans with timestamps, lone-worker check calls with escalation, incident reports with photographs and coordinates.
  • Screening files — five-year address and employment history, references, right to work, identity and the SIA licence with its expiry.
  • Payroll and client records — approved hours, pay runs, rate cards and invoices, exportable as CSV.

Two

The policies and procedures behind it

Most firms fail their first assessment on documentation, not on guarding. So RostrUp does not leave you to write it.

  • Drafted for your company from nine questions about what you actually do — your services, site types, subcontractors, vehicles.
  • Tagged to the criterion each one answers to, so you can show an assessor the mapping rather than argue it.
  • Reviewed on a date, and re-raised when the thing behind them changes: a new site type, a new vehicle, a new licence sector.
  • Acknowledged by staff, so "we have a policy" and "our officers have read it" are two different, recorded things.

Against the seven criteria

  • C1 Strategy Feeds it
  • C2 Service delivery Evidenced
  • C3 Commercial relationships Evidenced
  • C4 Financial management Evidenced
  • C5 Resource management Evidenced
  • C6 People Evidenced
  • C7 Leadership Feeds it

Be clear about what this is. The SIA assesses your company, not your software, and no system can make you an approved contractor. What it can do is stop the evidence living in a drawer, a spreadsheet and a group chat — so when an assessor asks who was deployed where, on what licence, for how many hours and at what rate, the answer is one query rather than one week.

ACS Policy Builder · in build for launch

The other half of an ACS file is paperwork nobody has written yet.

Most firms fail their first assessment on documentation, not on guarding. So sign-up does not start with importing a spreadsheet — it starts with nine questions about what you actually do. From the answers, RostrUp drafts the policy and procedure library for your company: your services, your site types, your subcontractors, your vehicles. You review and adopt them; they are yours, not a generic pack with someone else's name search-and-replaced out.

What security services do you provide?
How many people do you employ?
Do you use subcontractors?
What types of site?
Do you provide lone-worker services?
Do you operate CCTV?
Do your people drive for work?
What training do you deliver in house?
What technology is on your sites?

Why the hard block matters

Deploying an unlicensed operative is a criminal offence — for the operative and for the business that engaged them. If an assessor finds you have deployed unlicensed staff, they are required to report it to the SIA. That is the single most expensive administrative mistake in this industry, and it is made by companies who had the expiry date written down somewhere and simply did not look at it that week.

RostrUp will not let you put that guard on the board, and will not let them clock on if the licence lapses between being booked and turning up.

In the office

What the people who run the contracts get.

Every screen below is the real product. Pick a subject.

Compliance that blocks, rather than reminds

You set the rules once — SIA licence, right to work, whatever your clients demand — and RostrUp works out, per guard, whether they can be booked. A lapsed document is not a badge on a profile; it is a guard who has left the rota.

  • Blocked from the board. A guard whose vetting has lapsed cannot be assigned to a shift.
  • Blocked at the gate. If it lapses between assignment and arrival, the check-in is refused on the phone.
  • Warned before it bites. Documents expiring inside thirty days are surfaced while there is still time to chase them.
  • Visible to the guard. They see exactly what is missing in their own app, so chasing is not your job alone.
  • Screening the way BS 7858 expects it. Five-year address and employment history, references, right to work and identity — collected from the guard, verified by you, held on one record.
Compliance centre screen in the dashboard.
Dashboard · compliance centre

In the guard's pocket

An app a guard can use at 3am, in the rain, with gloves on.

Five things on the bar and nothing else: what am I doing, where do I walk, what went wrong, who do I tell, and everything else behind More. Signing in needs a company code, an email and a password — a guard who works for two firms is never in the wrong one by accident.

Guard app sign-in screen with company code, email and password fields.
Sign in
Guard app schedule screen showing on shift status, check call timer and SOS.
Schedule
Guard app schedule screen with an amber banner reading action needed on your documents, SIA licence missing.
Documents
Guard app patrol screen showing checkpoints scanned and the next one due.
Patrol
Guard app incident report form.
Report
Guard app messages screen showing a conversation between the guard and the office about a fire exit alarm and a loading bay shutter.
Messages
Guard app ID card screen showing the company name, guard name, staff number, cleared to work status, SIA licence number and expiry date.
ID card
Guard app profile screen showing shifts this week, unread alerts, documents expiring, a good to work banner, paperwork, identity and time off sections.
Profile
Guard app timesheet screen showing the total for the period.
Timesheet

Fewer calls to the office

The four questions guards ring about

Where am I on Thursday, how many hours have I done, have you got my licence, and can I have Saturday off. All four are answered in the app, which is where most of the supervisor's phone time goes.

Nothing to install on site

QR stickers or NFC tags

Checkpoints are printed from the dashboard and stuck up in an afternoon. No wands, no docking stations, no proprietary hardware to lose or replace.

Their own phone, or yours

iOS and Android

No personal number is shared with the office, and a leaver's session is revoked from the dashboard rather than by asking for a phone back.

The numbers

Where the week actually goes.

Move the sliders to your own operation. The assumptions are yours to change — the defaults are deliberately conservative, and every figure below is arithmetic on what you enter, not a claim about your business.

45
12
22 h
£22
1.5 h
£19

For subcontractors and supply-chain firms

The firm that supplies the guards has the harder job, and the thinner file.

If you supply guards to a larger security company, everything above matters more, not less. Your client is a security professional. They will ask for the evidence, they will audit you, and the contract is renewed on whether you can produce it in an afternoon.

The audit

Produce the file, not the story

When your principal contractor asks who covered gate two on the fourteenth, you have the check-in with its distance from site, the scans along the route with their times, the incident report with its photographs, and the licence that was valid on the day.

The invoice

Bill exactly what you were on site for

Invoices are built from approved hours, split by site and rate band with the shift count behind each line. A query about a Tuesday is answered from the invoice itself instead of a fortnight of email.

The rate card

Charge and pay held separately

Pay rates sit on the guard's pay group. Charge rates sit on the site and the client, with per-shift overrides where a job was priced differently. Your margin is visible while you build the rota, not discovered after it.

The lapse

Never send a blocked guard

The fastest way to lose a supply contract is to put an out-of-date licence on your client's site. RostrUp will not let you book them, and will not let them clock on.

The mix

Cleaning and facilities on the same system

Many supply firms are not only guarding. RostrUp carries security, cleaning and facilities as first-class trades — the same rota, patrols and timesheets, with the vocabulary each trade actually uses.

The size

Priced for a firm of eleven

Pricing starts at £119 a month excluding VAT and scales with your guard numbers, so a twelve-guard supplier is at the bottom of the scale rather than being quoted as though they were a national. No implementation fee, and no minimum term to make it worth a salesperson's time.

£119
per month to start · excluding VAT

One price, and it scales with your guards — not with modules.

Pricing starts at £119 per month, excluding VAT, and scales on the volume of guards you run. Every feature in this document is included at every level: rota, live board, geofenced check-in and check-out, check calls and SOS, patrols, incidents, compliance, trust, messaging, timesheets, payroll, invoicing and holidays.

No module tiers, no per-site fee, no charge for the app, and no implementation fee. Invoiced monthly, with no card held on file. Starts with a trial, not a signature — tell us your headcount and we will give you the number before you commit to anything.

Launch offer

Register before 21 August 2026 and take 30% off.

Applies to your rate at every level, not just the entry price — £119 becomes £83.30 a month, excluding VAT.

30%
off · until 21 Aug 2026

Getting on it

Live on one site inside a week, without a project plan.

The way this goes wrong is a big-bang cutover across every contract at once. Do one site, prove the evidence trail to yourself, then move.

Day 1

Your clients, sites and rate cards

Load the contracts you actually run, with their charge rates, geofence radius and late thresholds.

Day 2

Your guards, by invitation

Send the join link. They complete their own details, address history and documents; you approve. Set your compliance rules and pay groups.

Day 3

Checkpoints up at one site

Print the QR codes from the dashboard and stick them along the route you already walk. An afternoon's work.

Days 4–7

Run one week in parallel

Keep your current process alongside it. Compare the timesheet RostrUp built with the one you typed. That comparison is what sells the second site.

Week 2

Switch the billing over

Build the pay run and the client invoice from RostrUp. From here the spreadsheet is a fallback, then it is nothing.

The questions you were going to ask anyway

Straight answers.

What if a guard's phone has no signal in a basement?
Check-in needs a location fix, not a data connection at the moment of pressing. If the phone genuinely cannot produce a fix, the app says so plainly and offers to try again rather than silently recording a check-in it cannot stand behind. Your company decides whether an off-site or unlocated attempt is flagged and let through, or refused outright. Every attempt is kept either way.
Does using RostrUp make us ACS approved?
No, and be suspicious of anyone who says their software does. The SIA assesses your company against 7 criteria, 33 sub-criteria and 78 indicators, at company level, with assessors who visit your control room and interview your officers and your customers. What RostrUp changes is the preparation: the duty rotas, deployment records, screening files, licence expiries, payroll records and client site lists an assessor asks for are already in one system, already current, and already exportable — instead of being reassembled by hand in the fortnight before the visit.
How does it help with BS 7858 screening?
The onboarding invite asks the guard for the things the standard is built on: five years of address history, five years of employment history with the gaps accounted for, references, right to work, and identity documents. You verify and approve each one, and the guard cannot be booked until the file is complete. Outsourcing screening never outsources the responsibility, so the file needs to be yours — and this keeps it yours.
Will my guards accept being tracked?
They are not tracked. A location is taken at check-in, at check-out, at a check call and at a checkpoint scan — moments the guard initiates — and nothing in between. In practice guards ask for it, because it is also the end of arguing about whether they were there and the end of hours going missing from their pay.
We already use a patrol wand system.
Then you have half of one feature, on hardware that has to be collected, docked and replaced, and which tells you nothing about attendance, compliance, pay or billing. RostrUp's patrol is QR or NFC on the phone the guard already carries, and it is the same record the timesheet and the invoice come out of.
Does it replace our payroll provider?
No. It replaces the transcription in front of it. RostrUp builds the pay run from approved timesheets with normal and overtime hours split correctly, then exports CSV for whoever processes your payroll.
Who can see what?
Staff, manager, admin and owner are separate roles, and a guard only ever sees their own work. Sessions are per device and named, so revoking a leaver's access is one click rather than a conversation about a handset. Bank details are encrypted at rest with a key held in your environment.
What happens to the data if we leave?
Pay runs and invoices export as CSV from the screens themselves. The evidence trail is yours; nothing in this document depends on you staying to be able to read it back.

The ask

One site. One week. Run it alongside what you do now.

Bring the site you would least like to be audited on. If, at the end of the week, the timesheet RostrUp built does not match the one your office typed — and explain the difference — there is nothing further to discuss.

Ring us 020 8040 1787 Or email hello@codebeetech.co.uk

Register before 21 August 2026 and take 30% off.